Hosting a WCMC Event
Hosting a WCMC event is easier than you think. Here are 4 simple steps to follow:
Plan
Have fun! Planning an event is exciting and rewarding. Pick a favorite destination, or an event that interest you, and you think may interest others. If you need help, ask anyone who has done an event for suggestions, or the
Communicate
Contact the
The Event
Have a Waiver (including Minor and Parental Consent waivers if needed) printed to sign at your event. These are only needed for a driving event. If your event is a burger night, or non-driving event all you need is a sign up sheet. Have printed directions (if a driving tour) printed for everyone. Have a Drivers Meeting to reinforce safe driving!!!
Wrap it up
If you collected any money, or had any expenses, or are due an honorarium for your event you need to fill out an Accounting Form, turn this in to the treasurer. Turn in your sign up/waiver sheets to the vice-president. Turn in a copy of your event to the historian (somebody in the future may want to host a tour in the same area and this would help—more tours!) Start planning your next event!!!
Note: For a more tour guidelines and information, you may click Here and Here.
Forms (PDF Format)
Waiver (required for all tours)
Minor Consent (as needed)
Parental Consent (as needed)
Drivers Meeting Tour Check Off List (nice to have)
NOTE: there will be a $10 surcharge for non-members who attend a tour. This does not include tours after breakfast or Meet me for Ice Cream.
Code of Conduct
The following actions are considered breaches of the Windy City Miata Club Code of Conduct:
- Driving recklessly or dangerously at any Windy City Miata Club sponsored event, and reported to the Board by several witnesses.
- Acting in an unsportsmanlike manner by violating the Windy City Miata Club’s accepted rules of behavior, such as: abusive, aggressive or threatening language or actions, while at Windy City Miata Club sponsored events.
- Threatening or committing physical violence upon any other person or persons when participating in a Windy City Miata Club sponsored event.
- Violation of Windy City Miata Club’s by-laws which state in part: “The Board of Directors retains the right to revoke a member’s membership, due to the member exhibiting inappropriate behavior or activities that could endanger a club member or the club as a whole”.
Responsibilities:
Each individual is responsible for their conduct at all times, during any club event. A violation is a breach, transgression of a rule. Any action that breaks a rule or principle of our Code of Conduct. A rule violation occurs whenever what should be done does not actually happen.
PENALTY- First Offense:
Written notice will be sent to the offending individual. If underage a letter will also be sent to other person on the membership.
Possible loss of privilege to attend any event for 1 month.
The Windy City Miata Club board will have the final determination if the offence meets the above guidelines.
PENALTY- Second Offense:
Loss of Windy City Miata Club membership. The individual will be banned from all future Windy City Miata events, for the sake of the safety of other individuals.
Final written notice will be sent to the offending individual who has violated the Windy City Miata Club’s Code of Conduct. The Windy City Miata Club board will have final determination if the offence meets the above guidelines.
Tour Honorarium
WCMC has a tour honorarium given to those members that host a tour
After Breakfast and Meet me for Ice Cream Tours, averaging about 45-60 minutes,
The host will receive $25.00
One Tank Tours, President, Fall Color Tours, And Overnight Tours, averaging about 5 hours or more,
The host will receive $100.00 for each day up to 5 days
First Time Tour Host
Will receive a $100.00 Honorarium
For One Tank Tours, Overnight Tours,
President, and Fall Color Tour